No matter what type of meeting it is, each should have an intended purpose to achieve the best results; this could be settling disputes between departments, discussing solutions for particular issues, or apprising employees about significant operation announcements. Everyone should contribute their individual perspectives and skillsets to realize the potential of the whole team. Through effective meetings with these objectives in mind, proper and clear communication will occur.

There are various types of business meetings that companies can hold such as status update meetings, decision-making meetings, problem-solving sessions, team-building activities, idea sharing collaborations and innovation discussions.

Companies need to organise meetings for several reasons, which includes making decisions, sharing information, announcing changes, negotiating deals, resolving conflicts and evaluating progress. Business meetings also help build relationships between different teams as well as celebrate successes.

About this course

•  Training Provider: OHS.com.au
•  Location: Online
•  Course length: Varies average 20 minutes
•  Time: Self-paced
•  Certification / Accreditation: Certificate of Completion

Background: Importance of Business Meetings
Organising meetings in the workplace is a key factor for successful business operations, as it provides many benefits including promoting better collaboration, allowing for effective persuasion and team-building and providing an environment for brainstorming. By having regular meetings, teams can develop strategic plans and make efficient decisions that will ultimately contribute to the success of the organisation.

1 – Face to face collaboration - E-mails can easily be misinterpreted or misunderstood, especially when long and complex in nature. Without the benefit of being able to read each other's body language, which makes up a large proportion of our communication, it can be difficult to effectively convey a message. Therefore, face-to-face contact is often necessary to ensure that there is no misrepresentation or confusion.

2 – Better perception - In order to successfully sell a product, it is important to establish trust with the customer. Establishing this trust is best done in person, as a business meeting provides an opportunity to convey trust through perception, choice of words, appearance and body language. Though it is possible to do this through e-mail, it will take more time to build up the same level of trust.

3 – Understanding shared objectives - Team meetings are essential for promoting teamwork and collaboration within an organisation. Through the strategic use of effective meetings, the collective understanding of shared objectives is fostered, inspiring a unified sense of purpose for overcoming any challenges.

4 – Brainstorming ideas - At a gathering, a business can extend an invitation to stakeholders to present innovative proposals and answers to a difficulty. Brainstorming conferences should be conducted over a period of time to acquire the most ideal results. Propositions must be suggested, developed, and re-examined for improved results.

Course Outline
In OHS’s Chair and Lead meetings training course, you will learn how to prepare to lead meetings to ensure that the meeting is effective. The better prepared you are the better the results you can expect. You will be able to chair a meeting ensuring everyone’s involvement and that it has a focus that allows it to have the desired outcome. You will also be able to deal with those matters that arise after the meeting to ensure that the documentation is accurate and distributed to the correct people, and be able to reflect on the meeting to suggest how it could be done better in the future.

Learning Outcomes

•  Identify the type, purpose, objectives, and background to a meeting.
•  Identify those individuals expected, and those required to attend a meeting.
•  Prepare for any formal procedures that apply to a meeting.
•  Describe ways of minimising likely problems in a meeting.
•  Take action to ensure that meeting documentation is prepared correctly and   distributed to the agreed people within the agreed timescale.
•  Follow business conventions in the conduct of a meeting.
•  Facilitate meetings so that everyone is involved and the optimum possible   consensus is   achieved.
•  Manage the agenda within the timescale of the meeting.
•  Summarise the agreed actions, allocated responsibilities, timescales and any   future   arrangements.
•  Take action to ensure that accurate records of a meeting are produced and   distributed   in the agreed format and timescale.
•  Take action to ensure that post meeting actions are completed.
•  Evaluate the effectiveness of a meeting and identify.